Empowering Freelance Trainers & Coaches:

Streamlining Courses and Coaching Sessions Since 2018!

At My Admin Dept., we understand the level of organising you go through to deliver your coaching and training sessions. We offer a range of administrative packages crafted to suit various session types. Alternatively, visit our ‘Create My Quote’ page to tailor a package that perfectly aligns with your needs. Let us simplify your administrative workload effortlessly today!

Maximise Your Impact, Minimise Your Stress:
Streamline Your Coaching Business with Expert Virtual Assistance

Efficiency and Organisation: We streamline your administrative tasks, scheduling, and course organisation, allowing you to focus more on delivering exceptional content and services to your clients.

Time Savings: With our support this frees up valuable time for you, enabling you to concentrate on what you do best – coaching and training – rather than getting involved in the administrative details.

Professionalism and Reliability: We are fully commited to professionalism and reliability, ensuring that all aspects of course organisation and session scheduling are handled with precision and care, enhancing your overall client experience.

Scalability: As your partner in growth, we are capable of scaling our support as your business expands, allowing you to take on more clients and increase your impact without sacrificing quality or personal time.

Peace of Mind: You achieve peace of mind that comes from knowing that the administrative side of your business is in capable hands, allowing you to achieve a better work-life balance and avoid burnout.

Revolutionise Your Training/Coaching Biz: Streamline Sessions & Courses with Our Virtual Assistant Solutions

We are a Virtual Assistant Service specialising in organising courses and coaching sessions, whether for individuals or groups,  – in-person events or via Zoom. Our services encompass various administrative tasks, including but not limited to managing delegate emails, invoicing, diary management, travel arrangements, and venue research.

For in-person sessions, we ensure seamless logistics by sending pre and post-course communications, ensuring everyone knows exactly where they need to be, and confirming venue readiness. Additionally, we assist in the production of course materials, from typing manuals and workbooks to designing engaging presentations.

When organising events via Zoom we set up the session on Zoom, when required we ensure all attendees have the link,

Choose from our pre-designed packages, leveraging our administration expertise, or tailor your own package to suit your specific needs. Visit our ‘Create My Quote’ section to start crafting your ideal administrative support package today!

Create my Quote

Day to Day Admin Solutions

1. Enhanced Efficiency: Delegating tasks to a virtual assistant allows trainers/coaches to focus on core activities, boosting productivity.
2. Flexible Scalability: Virtual assistants adapt to workload changes, enabling Freelance trainers/coaches to expand services without hiring additional staff.
3. Improved Balance: By handling administrative tasks, VAs help trainers/coaches maintain a better work-life balance, reducing stress and preventing burnout.

Training Events Packages

1. Time Saving: Pre-designed packages curated by a virtual assistant streamline course organization, saving the trainer/coach valuable time in planning and preparation.
2. Consistency: Utilizing pre-designed packages ensures a consistent experience for clients, maintaining quality across all courses without the need for constant reorganization.
3. Focus on Expertise: With the organizational burden lifted, trainers/coaches can devote more energy to delivering high-quality content and engaging with their clients, enhancing the overall effectiveness of their courses.

Course Materials Production

1. Efficiency: Virtual assistants speed up course material production, freeing trainers/coaches to focus on content creation and delivery.
2. Professionalism: Skilled virtual assistants create polished course materials, elevating the client experience and boosting the trainer/coach’s credibility.
3. Consistency and Branding: Delegating to virtual assistants ensures consistent branding and formatting, reinforcing the trainer/coach’s brand identity and message coherence.

Below is the crucial Q&A section featuring questions frequently raised by our clients. We trust you’ll find answers to any burning questions you may have here. However, if you don’t, please feel free to reach out to us.

How can you help me with signing up delegates for my course?

You’ll provide us with the description and any additional details required for Eventbrite. We’ll take care of inputting this information on your behalf and managing any ensuing responses.

How will you research and find venues suitable for my needs?

We’ll hold a meeting on Zoom to address your needs. We’ll conduct thorough research on venues through Google searches, narrowing down options to three that we deem appropriate. Following this, we’ll present you with a report detailing these three choices, allowing you to select the one that best fits your preferences.

How do you keep in touch with the delegates before, during and after the course?

We dispatch both pre and post-course emails. The pre-course email contains details such as the date, time, and course contents. The post-course email includes a heartfelt thank-you message for attending along with all the necessary next steps you wish them to take.

How do you manage the course schedule and make sure everyone knows when sessions are happening?

Participants will be sent a pre-course email containing essential information, including details on where to go, what’s included in the course materials, and any necessary links if they are attending their training via Zoom. Additionally, they will receive a text or email reminder 24-48 hours before their session begins.

Can you help create and organise course materials like presentations and handouts?

Certainly! We create a variety of course materials, including manuals, workbooks, handouts, and PowerPoint presentations. We utilise either the Microsoft suite or Canva for this purpose.

How do you ensure everything runs smoothly during online course sessions, like helping with technical issues?

If you’ve scheduled me to attend an online training session, I’ll ensure all participants are admitted promptly at the agreed-upon time, including any late arrivals, to maintain the flow without interruption. I’ll be available to address any participant queries via the chat feature and assist with setting up breakout rooms and polls as needed.

How do you collect feedback from Participants to make the courses better?

Before the course begins, I’ll design a feedback form using Google Forms including all questions you want to receive feedback on.  This form will be emailed to each delegate either during or shortly after the event, requesting completion and return. You’ll receive a report once sufficient data has been collected.

How do you handle setting up for courses, like getting the venue ready or distributing materials?

Due to the virtual nature of the role, we regret that we cannot be physically present at the venue. Nonetheless, we do send the venue an event checklist. They fill this out on the morning of the event prior to your arrival, and once completed, it’s emailed back to us. This ensures that everything is set up and ready for your training or coaching session to begin upon your arrival.

How do you make sure everything gets done on time for the course?

For every course we coordinate, we create an event plan that outlines the specific deadlines for each aspect of the process.

Testimonials

Attention Freelance Trainers and Coaches!

Feeling Overwhelmed? Let us help!

If you are not ready to create your ideal quote for now, then book a FREE 30 minute review call so we can work out together the level of support you may need in your Training or Coaching business right now.

We’ll tackle your upcoming tasks together, so you can focus on what you do best.

Schedule your call today. Let’s streamline your workload and boost your productivity!!

Book Now!