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My Admin Dept.

My Admin Dept.

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Course and Session Admin with My Admin Dept.

Let me take care of the admin so you can deliver your courses and coaching with confidence. As your virtual assistant, I help freelance trainers and coaches stay organised, manage schedules, and keep sessions running smoothly — giving you more time to focus on your clients and grow your business

Meet the Founder
Emma Jones – Founder & Lead VA

How it works

Discover new ways to elevate the quality of your work and life.

Discover new ways to elevate the quality of your work and life

Running your courses and coaching sessions is your passion — but let’s be honest, the admin side can take over. Scheduling, organising materials, keeping track of clients… it’s a lot to manage on your own.

That’s where I can help. As your virtual assistant, I handle the behind-the-scenes admin so everything runs smoothly, from course planning to session management.

With the right support, you’ll have more time, less stress, and the freedom to focus on what you love — coaching your clients and growing your business with confidence.

Timed Packaes

Our Timed Packages gives you flexible support to organise courses, manage sessions, and stay on top of the details — so you can focus on your clients and grow your business.

Face 2 Face Packages

Our Face2Face Packages take the admin out of your live events — from venue booking and attendee communication to reminders, feedback reporting and invoicing — so you can show up, deliver great training and leave the logistics to us.

Virtual Venue Packages

Our Virtual Venue Packages take the stress out of live online training — from registrations and Zoom setup to delegate management and tech support — so you can deliver engaging, professional sessions without worrying about the admin.

Bespoke Packages

Our Bespoke Packages let you build the exact admin support you need — pick specific tasks from course planning to materials, communications, and logistics — so you get personalised help that adapts to your goals and workload.

Reflections

Plan courses with less stress
Each week we share the key steps freelance trainers and coaches need to organise their courses — and show how a virtual assistant can help at every stage, keeping your business running smoothly and giving you more time to focus on your clients.

  • Week 6: Preparing for Client Re-engagement and Outreach

    Week 6: Preparing for Client Re-engagement and Outreach

    Feb 2, 2026
  • Week 5: Streamlining Scheduling and Communication

    Week 5: Streamlining Scheduling and Communication

    Jan 26, 2026
  • Week 4: Setting Up Your Client Management System

    Week 4: Setting Up Your Client Management System

    Jan 19, 2026
  • Week 3: Organising Your Administrative Systems

    Week 3: Organising Your Administrative Systems

    Jan 12, 2026
  • Week 2: Building Your Yearly Course and Program Framework

    Week 2: Building Your Yearly Course and Program Framework

    Jan 5, 2026
  • Week 1: Reflecting on the Past Year & Setting Clear Goals for the year ahead

    Week 1: Reflecting on the Past Year & Setting Clear Goals for the year ahead

    Dec 29, 2025
  • New Year, New Efficiency: Start Your Year Strong with a Virtual Assistant

    New Year, New Efficiency: Start Your Year Strong with a Virtual Assistant

    Dec 29, 2025
  • Staying on Track: How to Maintain Momentum with a Virtual Assistant in the New Year

    Staying on Track: How to Maintain Momentum with a Virtual Assistant in the New Year

    Dec 22, 2025
  • How Delegation Helps You Serve Your Clients Better

    How Delegation Helps You Serve Your Clients Better

    Dec 15, 2025
  • Essential Tools and Strategies for an Organised Coaching Business

    Essential Tools and Strategies for an Organised Coaching Business

    Dec 3, 2024
  • Streamlining Your Vision for the New Year

    Streamlining Your Vision for the New Year

    Dec 2, 2024
  • The Hidden Costs of Doing It All Yourself

    The Hidden Costs of Doing It All Yourself

    Nov 22, 2024
  • Building Systems for Success: Why Delegation is a Game-Changer

    Building Systems for Success: Why Delegation is a Game-Changer

    Nov 21, 2024
  • Reflect, Recharge, Reassess: Wrapping Up Your Year as a Trainer or Coach

    Reflect, Recharge, Reassess: Wrapping Up Your Year as a Trainer or Coach

    Nov 21, 2024
  • Why Trainers and Coaches Should Choose Virtual Assistants Who Are Paid Per Task Over Timed Packages

    Why Trainers and Coaches Should Choose Virtual Assistants Who Are Paid Per Task Over Timed Packages

    Oct 11, 2024
  • Unlock Your Productivity: The Ultimate Guide to Finding Your Perfect Virtual Assistant

    Unlock Your Productivity: The Ultimate Guide to Finding Your Perfect Virtual Assistant

    Apr 30, 2024
  • From Luxury to Necessity: Why a Virtual Assistant is Vital for Your Training/Coaching Business

    From Luxury to Necessity: Why a Virtual Assistant is Vital for Your Training/Coaching Business

    Apr 15, 2024
  • Empowering Freelance Trainers: The Strategic Advantage of Virtual Assistants for Efficiency and Growth”

    Empowering Freelance Trainers: The Strategic Advantage of Virtual Assistants for Efficiency and Growth”

    Mar 22, 2024
  • You have a brilliant idea for a course.  You have written the draft…..Now what?

    You have a brilliant idea for a course. You have written the draft…..Now what?

    May 13, 2022
  • How to Find the Perfect Virtual Assistant for Your Business: A Guide to Delegating with Confidence

    How to Find the Perfect Virtual Assistant for Your Business: A Guide to Delegating with Confidence

    May 12, 2020
  • Are You Truly Delivering the Best Experience for Your Course Attendees?

    Are You Truly Delivering the Best Experience for Your Course Attendees?

    May 12, 2020
  • How to Seamlessly Transition from In-Person to Zoom-Based Training: A Step-by-Step Guide

    How to Seamlessly Transition from In-Person to Zoom-Based Training: A Step-by-Step Guide

    May 12, 2020

Curious about one of our Packages?

Let’s connect to explore the best admin options for your needs. We will lead this conversation to help you make the right decision on a commitment-free basis.

Schedule your call
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