Are you an independent Business Trainer or Business Coach or someone who runs a small training / Coaching business who is trying to do everything yourself in your business?
Would you rather have the time and energy to just focus on just your delegates and providing them with the best course or coaching experience?
Working with a Virtual Assistant is the solution for you.
A Virtual Assistant is an Administrative Professional and can manage all the admin processes involved for your event. From overseeing the production of your course materials to just the general day to day tasks. All tasks that take your focus away from your delegates. By handing over your tasks to be dealt with by an admin professional this means you can present your course or coaching, with you at your very best.
Most clients require ongoing monthly support. Whether you require ongoing support or just support for a one off project, please do contact me with your requirements. I will see what I can do to help.
I normally advise clients who do require monthly support, to try me for at least 3 months. During this time, we really do get to know how each of us works.
However, you are free to cancel at any time by giving 30 days notice.
By using an admin professional this will give you more…..
Time….
to produce new products, or improve on the ones you already offer.
To potentially open up more dates and to get your message out there, to more people.
By you having more time, this will create the best course experience for your delegates.
Energy….
because by knowing someone else is managing your admin, this is one less thing to worry about.
You can put all your energy into ensuring your course is exactly as you want it and presented with the energy it deserves.
Focus….
on just the important tasks in your business
Which means you can remain focused on your delegates, without worrying about the day to day back office tasks, as these are already being dealt with. This will give your delegates the best of you and the best course experience. Meaning they will return in future or refer people to you.
How do I work out the best packages for me?
- Decide whether you need help with the administration for group bookings or 1-2-1 sessions
- Take a look at the base packages already put together for admin support for groups or 1-2-1 sessions
- See whether you need to add anything onto your chosen package by looking at the add-on’s section
- If the package you have chosen isn’t quite right see whether there are options to swap out any of the items and I will send you an updated quote taking into effect any changes you have made.
- If you require something completely different then please contact me at hello@myadmindept.co.uk, as all packages are customisable. Otherwise you can check my availability at the bottom of this page, by clicking your required date to book in for a FREE Discovery call.
Base Packages
A base package includes tasks required on a regular basis
I can also offer administrative support for one-off projects.
1-2-1 sessions
Administrative support for Business Trainers and Coaches offering 1-2-1 sessions
BASIC
Admin Assistance for
1-2-1 meetings – x5
This package includes:
Your own personal Admin Manager
30 Minute FREE Discovery call
Diary management:
x5 events
Email Management
Respond to:
– x10 Emails with standard responses
– x2 Emails requiring investigation
– x5 Pre course session emails
– x5 Post course session emails
Online Conferencing Setup
– x5 Zoom online meetings / training
Email Reminders
x5 sessions
Course Invoicing
x5 invoices
ADVANCED
Admin Assistance for
1-2-1 meetings – x10
This package includes:
Your own personal Admin Manager
30 Minute FREE Discovery call
Diary management:
x10 events
Email Management
Respond to:
– x15 Emails with standard responses
– x5 Emails requiring investigation
– x10 Pre course session emails
– x10 Post course session emails
Online Conferencing
– x10 Zoom online meetings / training
Email Reminders
x10 sessions
Course Invoicing
x10 invoices
PRO
Admin Assistance for
1-2-1 meetings – x15
This package includes:
Your own personal Admin Manager
30 Minute FREE Discovery call
Diary management:
x15 events
Email Management
Respond to:
– x20 Emails with standard responses
– x10 Emails requiring investigation
– x15 Pre course session emails
– x15 Post course session emails
Online Conferencing Setup
– x15 Zoom online meetings / training
Email Reminders
x15 sessions
Course Invoicing
x15 invoices
Group Sessions
These packages are for business trainers/coaches who offer their delegates group training sessions on business related topics.
BASIC
Admin Assistance for one Online Course incl. 10 Delegates
This package includes:
Your own personal Admin Manager.
30 Minute FREE Discovery Call
Email management
Respond to:
– x10 Emails with standard responses
– x5 Emails requiring investigation
– x1 Pre course session emails
– x1 Post course session emails
Online Conferencing Setup
– x1 Zoom online meetings / training (10 participants)
– Assistance during online training (up to 3 hours)
Email Reminders
x10 Delegate Email reminders
(approx. 24 hours prior to the start of each training session)
Course Invoicing
– x10 Invoices
– x5 Chasing payment
ADVANCED
Admin Assistance for one Online Course incl. 15 Delegates
This package includes:
Your own personal Admin Manager.
30 Minute FREE Discovery Call
Email management
Respond to:
– x15 Emails with standard responses
– x8 Emails requiring investigation
– x1 Pre Course Session emails
– x1 Post course emails emails
Online Conferencing Setup
x1 Zoom online meetings / training (15 participants)
– Assistance during online training (up to 3 hours)
Email reminders
x15 Delegate Email reminders
(approx. 24 hours prior to the start of each training session)
Course Invoicing
– x15 Invoices
– x8 Chasing payment
PRO
Admin Assistance for one Online Course incl. 20 Delegates
This package includes:
Your own personal Admin Manager.
30 Minute FREE Discovery Call
Email management
Respond to:
– x20 Emails with standard responses
– x10 Emails requiring investigation
– x1 Pre Course Session emails
– x1 Post Course session emails
Online Conferencing Setup
x1 Zoom online meetings / training (20 participants)
– Assistance during online training (up to 3 hours)
Email Reminders
x20 Delegate Email reminders
(approx. 24 hours prior to the start of each training session)
Course Invoicing
– x20 Invoices
– x10 Chasing payment
Add on’s
You are able to add on any service from this section that is not included in your base package. You can add or remove items from your base package at any time. All packages are fully customizable so that each month you can be assured that you will receive the administrative help you need.
Anytime you need a service added or taken off, just get in touch and I will send you a new quote.
Add-on Services:
– Production of course materials
– Recording of Business Cards via Trello
– Diary Management via email
– Venue Bookings via email
– Event checklist (venue bookings only)
– Delegate text reminders.
– Feedback Form Production and collection of results
– Hubspot CRM Setup and Management
– Digital Transcription
Written quotations on request.
Production of course materials
A draft copy would need to be supplied by the client.
x10 Manuals with 10 pages
– Typing up of course materials
– Proofreading and editing
– Printing in house
– Collating
– Binding using comb binders
Included in this price are standard paper, binding covers and combs and a standard A4 envelope for each manual
Production of course materials
A draft copy would need to be supplied by the client.
x15 manuals with 10 pages
– Typing up of course materials
– Proofreading and editing
– Printing in house
– Collating
– Binding using comb binders
Included in this price are standard paper, binding covers and combs and a standard A4 envelope for each manual
Production of course materials
A draft copy would need to be supplied by the client.
x20 manuals with 10 pages
– Typing up of course materials
– Proofreading and editing
– Printing in house
– Collating
– Binding using comb binders
Included in this price are standard paper, binding covers and combs and a standard A4 envelope for each manual
Diary Management via email x10 events
Let someone else take the stress out of having to plan your diary.
Event Checklist
x10 events
If you have an event coming up at a venue and want piece of mind that the venue have everything in place that you need we will send them a checklist to complete and send back to us prior to your event.
Listing of x100 Business cards
Never lose another business card again and have them all to have on your mobile device.
I photogragh each of your business cards and input them onto Trello with the name of the person & company on the card.
Feedback form – design/collation
Following a discussion with you which questions you want included I will design and produce the feedback forms.
Once approved, I will send out and collate any responses forwarding you a report of the results.
Hubspot CRM
Set-up
I will have a discussion with you about the information you wish to capture from your delegates and will set up your Hubspot CRM to your requirements.
Hubspot CRM
Maintenance
This monthly subscription will ensure the smooth running of your Hubspot CRM system. We will Input all customer details you wish to capture and produce and send you any reports required to help with targeted communications with your clients.
Digital Transcription
(charged per minute)
To have your documents digitally transcribed, send us a digital voice recording. You will receive a beautifully typed document.
The formats we can accept are DSS, DSS Pro, WMA, MP3 and WAV/AIFF.
Swap outs
A Swap out is used when there is a service in the base package that you no longer require and you want to swap it for something else. This gives you the freedom to change your package to exactly how you want it. It might be used for example: When you have been using our online conferencing service but you now want to use our Venue Bookings instead.
If you need to swap any services, just get in touch via email on hello@myadmindept.co.uk and I will be happy to help.
Online conferencing set-up –
10 bookings inc. 10 participants per
booking
I organise your online training via Zoom. Once I produce the link I send a Zoom invite including the Zoom link to ensure all your attendee’s know where to go, on which day and at which time.
Venue Bookings –
10 bookings inc. 10 participants per booking
Have your venue bookings arranged where I liaise via email with the venue on your behalf ensuring everything is in order for your arrival on the day and you are booked in and to ensure the booking has been placed I will get them to confirm the booking. Therefore you can feel safe in the knowledge the date has been booked with the venue.
Email reminders x5 events
Each delegate will receive an email reminder approximately 24 hours prior to the start of the course to limit no shows.
Text reminders x5 events
Each delegate will receive an email reminder approximately 24 hours prior to the start of the course to limit no shows.
(based on 10 participants at each event)
FREE Discovery call
With each package you receive a Free 30 Minute Discovery call.
Why not book yours now to see how an Administrative Professional could help you in your business today!
All work is 100% Guaranteed
I strive to return your work 100% accurate and proof read my work, prior to final checking and return.
I strive for perfection in the work you have entrusted me with. If however, you are not 100% satisfied with the work, I will have it back and guarantee to make it right.
If you return the work within 48 hours of receiving it back, informing me of any errors, any corrections will be done completely free of charge.
I want you to be happy. If you are happy, so am I.
